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{"sheet":"Front Page","index":0,"n_rows":36,"n_cols":4,"rows_kept":36,"cut":false,"hidden":false,"merged":[]}
["Victorian Active Ageing Partnership"]
["Self-assessment Tool and Resources (SaTR)"]
[]
["Version 2 (December 2019)"]
[null,null,null," "]
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["This self-assessment tool has been designed to assist you review and reflect on your current physical activity programs and initiatives for older people, to think about what you are currently doing and if it might need to be improved. The SaTR has been based on the VAAP evidence-based best practice framework for engaging older people in physical activity. "]
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["The SaTR was developed by a Working Group consisting of the following members:"]
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["Ms Lucinda Archer, Maroondah Leisure Centre"]
["Ms Anna Brown, Leisure Networks"]
["Mr Darren Cunningham, Melton City Council "]
["Mr Tom Dixon, VicSport"]
["Ms Katie Goodrope, Southern Metro Regional Diversity Adviser (auspiced by Bayside City Council)"]
["Ms Robyn Grant, Sunbury Community Health Service"]
["Ms Maureen McConnell, Community Houses Association of the Outer Eastern Suburbs Inc. "]
["Ms Elsie Mutton, U3A Network Victoria"]
["Mr Richard Stone, Warrnambool City Council "]
["Ms Carol Syer, Monash Aquatic and Recreation Centre"]
["Mr Clint Wilkie, Caulfield Community Health Service"]
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["The development of the SaTR was also overseen and supported by the Victorian Active Ageing Partnership Project Advisory Group consisting of the following organisations:"]
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["© 2019 Musculoskeletal Australia Ltd.\nThis tool is available freely for use, but no change or alteration should be made to it\nwithout the written permission of Musculoskeletal Australia"]

{"sheet":"Introduction","index":1,"n_rows":61,"n_cols":1,"rows_kept":61,"cut":false,"hidden":false,"merged":[]}
["Victorian Active Ageing Partnership"]
["Self-assessment Tool and Resources (SaTR) for Engaging Older People in Physical Activity "]
[]
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["Welcome to the Victorian Active Ageing Partnership’s (VAAP) Self-assessment Tool and Resources (SaTR) for Engaging Older People in Physical Activity."]
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["The SaTR has been developed for you, as a service provider involved in providing physical activity opportunities for older people. "]
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["It has been designed to assist you review and reflect on your current programs and activities, to think about what you are currently doing and if it might need to be improved. The SaTR has been based on the VAAP evidence-based best practice framework for engaging older people in physical activity."]
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["View the VAAP evidence-based best practice framework"]
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["You can also use the SaTR as a guide if you are establishing physical activity programs for older people for the first time, or establishing new programs."]
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["The SaTR has been developed within a continuous quality improvement framework and is intended as a ‘value-adding’ tool. It is not intended to rate or compare your performance or service provision against that of others, as the results of your self-assessment activities will only be known by you. "]
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["The SaTR also offers you ideas and resources to assist in further improving your physical activity services for older people."]
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["2. Why using the SaTR will be beneficial"]
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["Regular physical activity has been proven to provide several health benefits for older people, including reducing the risk of chronic disease and disability, improving mental health, promoting social contact, and prolonging independent living. Recommendations on physical activity for health for older Australians state that older people should aim to put together at least 30 minutes of moderate intensity physical activity on most, preferably all, days. The main types of physical activity that can achieve improved health, independence and well-being for older people include fitness, strength, balance, mobility and flexibility activities. Strength training and resistance exercise is particularly important to strengthen older people’s muscles and bones."]
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["We know that half of older people in Australia don’t do enough activity or exercise, for a whole range of reasons. Ensuring that the physical activity opportunities you provide for older people are the best they possibly can be, makes good sense:"]
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["·             More older people will engage with physical activities and remain engaged"]
["·             Older people will choose your programs and activities instead of other options"]
["·             Your physical activity programs will result in more benefits for older people, and"]
["·             You and your staff/colleagues will have the satisfaction of knowing that you are providing the best service you can."]
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["3. Before using the SaTR"]
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["The SaTR can be used in a way that suits your organisation/group's needs, however, the following recommendations are intended to guide the use of the SaTR: "]
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["·      Use the SaTR to review your services and programs at least once a year, but several times over a four to six-week period (this extended period will allow greater opporunity for reflection and review, but does not allow for any follow-up improvement actions which may need to be undertaken over a longer timeframe) "]
["·      You don't have to work through the SaTR in any particular order, or all at once"]
["·      Using the tool to review your activities/programs among a group of relevant staff/volunteers is likely to generate discussion and greater reflection; it also allows people to feel 'part of the process' and will ensure their support and engagement in any follow-up improvement activities"]
["·      Another way of using the tool might involve individuals (i.e. various staff members) initially completing a component of the SaTR and then someone collating the results prior to a group dicussion"]
["·      If the delivery of programs/activities involves more than one department or organisation, either convene a meeting bringing relevant people together to use the SaTR, or have different people complete it and have someone then collate the results for a discussion"]
["·      If you a directly providing the services, you should talk to your manager or a senior person in your organisation, business, group or club, and gaint their support. This is particularly important as the SaTR has a 'whole of organisation' focus as well as examining more specific aspects. Their support will also ensure the availability of the staff time and resources required to undertake the SaTR and any follow-up actions"]
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["4. The way the SaTR works"]
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["The SaTR is available in an electronic format (It is best viewed on a laptop or desktop computer rather than an ipad). The SaTR can be printed as a hardcopy but it may be beneficial to have the electronic version nearby (e.g. on a laptop) so you can refer to the electronic links and further information ‘behind’ each of the criteria when undertaking your review process. "]
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["The SaTR asks you to assess how you are going on various criteria based on the VAAP’s evidence-based best practice framework, and suggests ways you can improve things, if needed. "]
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["It is divided into three sections examining key features of the:"]
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["·             Organisation as a whole"]
["·             Physical activity program/s (or activities) for older people"]
["·             Leaders (or instructors or facilitators) of physical activity opportunities for older people"]
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["There are various links to case examples, sample documents and relevant websites to assist you in undertaking any improvements, should they be required. Some areas for improvement might be easy to address, while others might require further thought and planning or even a staged approach. You may even identify opportunities for improvement, even if you decide what you are currently doing is very good!  "]
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["The SaTR also allows for completion over a two-year period, i.e. the results of a review undertaken in one year are available as a reference when the SaTR is used for review in the subsequent year. "]
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["5. Following up"]
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["You might find it helpful to put together a checklist of follow-up actions from the notes you have made in the SaTR to assist you in planning and in determining timelines, resources and staff responsibilities. Following completion of your review process (or each time you undertake part of the review process), record in the ‘Action Plan’ tab your organisation’s strategies for making some changes and improvements to your current activities.  "]

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["Victorian Active Ageing Partnership"]
["Self-assessment Tool and Resources (SaTR) for Engaging Older People in Physical Activity"]
[]
[]
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[null,"Before commencing the use of the Self-assessment Tool and Resources, it is recommended that you view a short video (6:39) that will demonstrate how to use the tool. Click on the image here to open the link and view the video. Alternatively, you can read and follow the written instructions below.  "]
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[1,"The self-assesment tool is broken up into six sections: Firstly the 'Introduction' and 'User Guide', followed by the domains of 'Organisations', 'Programs' and 'Leaders', and the 'Action Plan'."]
[null,"Click on each tab to open up each worksheet. You will notice that each domain tab has two duplicate tables. The first is to record your initial self-assessment, and the second is to be used when you undertake reflection and review in the subsequent year. "]
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[2,"Hover your mouse over the red triangle within the criteria column for further information and prompts."]
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[3,"Click on the cell in the 'Does it currently exist?' column to reveal a drop down menu and select a response for each criterion."]
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[4,"Click on the appropriate cell under the heading 'What are we currently doing well?' and 'What might we need to improve?' and begin typing your response."]
[null,"The cell is set to 'Wrap text' which will show your whole response. If you would like to reduce the size of the cell and only show the beginning of your response, right click the cell,"]
[null,"select 'Format cell' and under the 'Alignment' tab untick the 'Wrap text' box."]
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[5,"Click on the the hyperlinked wording 'Helpful Tips and Resources' in the last coloum to be redirected to further information that may assist you in improving in that particular criterion."]
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[6,"To save your file, click on 'FILE' in the top left hand corner, click 'Save as', and choose the location and name the file, then click 'SAVE'."]
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[7,"To print the document, select the sheet you want to print, select the cells you want to print, click 'FILE', and click 'Print'. Under the setting tab, select ' Print Selection' and "]
[null," 'Fit All Columns on One Page'."]

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["Victorian Active Ageing Partnership"]
["Self-assessment Tool and Resources (SaTR) for Engaging Older People in Physical Activity"]
[]
["Date:"]
["Component","Key Feature","Criteria","Does it currently exist?","What are we currently doing well? ","What might we need to improve?","What we could do to improve – Tips and resources"]
[null,null,"(What does the key feature look like in practice?)","Y=Yes"]
[null,null,null,"N=No"]
[null,null,"           (Hover mouse over for further information)","P=Partly"]
["ORGANISATIONS: Organisations are committed and have required resources"]
[]
["Values","Positive ageing","Older people are valued, respected and welcomed by all staff                              ",null,null,null,"Helpful Tips and Resources\n"]
[null,null,"A written policy, vision or organisational statement outlining organisational commitment and actions to working positively with older people exists             "]
[null,"A ‘fair go’ for all","A written policy/statement and procedures ensuring the organisation is accessible to people experiencing social and economic disadvantage/hardship exist                     ",null,null,null,"Helpful Tips and Resources"]
["Networks","Access to volunteers","Trained and supervised volunteers are used as physical activity leaders                      ",null,null,null,"Helpful Tips and Resources"]
[null,null,"The organisation involves and supports the use of peer mentors and buddies to support and encourage new and less confident participants                                            "]
[null,"Participant recruitment pathways","Arrangements are in place with at least two local organisations and groups to promote and actively assist the engagement of older people in physical activity                        ",null,null,null,"Helpful Tips\nResources"]
[null,null,"A linkage exists with another community organisation working with vulnerable people to facilitate their involvement in physical activity                                                    "]
[null,"Professional input","Advice is sought from relevant health or exercise professionals to ensure the safety and appropriateness of physical activity programs                                              ",null,null,null,"Helpful Tips and Resources"]
["Resources","Comfortable and safe venues","Physical activity venues are comfortable, safe and physically accessible                          ",null,null,null,"Helpful Tips and Resources"]
[null,"Equipment and storage","Any equipment is in good working order   ",null,null,null,"Helpful Tips and Resources"]
[null,null,"Adequate storage is available for equipment  d                                                            "]
[null,"Change-rooms","Adequate and comfortable (warm) change-room facilities are available                     ",null,null,null,"Helpful Tips and Resources"]
["Policies & Systems","Risk management","Risk management actions promote safety and appropriateness of the physical activity and the physical activity environment       ",null,null,null,"Helpful Tips and Resources"]
[null,"Staff development","Staff training on working with older people has been undertaken and is provided for new staff                                               ",null,null,null,"Helpful Tips and Resources"]
[null,"Staff arrangements","A plan to cover absent staff is in place     "]
[]
[]
["Date:"]
["Please note, this is a duplicate of the above table for use when you undertake reflection and review in the subsequent year"]
["ORGANISATIONS: Organisations are committed and have required resources"]
[]
["Values","Positive ageing","Older people are valued, respected and welcomed by all staff                              ",null,null,null,"Helpful Tips and Resources\n"]
[null,null,"A written policy, vision or organisational statement outlining organisational commitment and actions to working positively with older people exists             "]
[null,"A ‘fair go’ for all","A written policy/statement and procedures ensuring the organisation is accessible to people experiencing social and economic disadvantage/hardship exist                     ",null,null,null,"Helpful Tips and Resources"]
["Networks","Access to volunteers","Trained and supervised volunteers are used as physical activity leaders                      ",null,null,null,"Helpful Tips and Resources"]
[null,null,"The organisation involves and supports the use of peer mentors and buddies to support and encourage new and less confident participants                                            "]
[null,"Participant recruitment pathways","Arrangements are in place with at least two local organisations and groups to promote and actively assist the engagement of older people in physical activity                        ",null,null,null,"Helpful Tips\nResources"]
[null,null,"A linkage exists with another community organisation working with vulnerable people to facilitate their involvement in physical activity                                                    "]
[null,"Professional input","Advice is sought from relevant health or exercise professionals to ensure the safety and appropriateness of physical activity programs                                              ",null,null,null,"Helpful Tips and Resources"]
["Resources","Comfortable and safe venues","Physical activity venues are comfortable, safe and physically accessible                          ",null,null,null,"Helpful Tips and Resources"]
[null,"Equipment and storage","Any equipment is in good working order   ",null,null,null,"Helpful Tips and Resources"]
[null,null,"Adequate storage is available for equipment  d                                                            "]
[null,"Change-rooms","Adequate and comfortable (warm) change-room facilities are available                     ",null,null,null,"Helpful Tips and Resources"]
["Policies & Systems","Risk management","Risk management actions promote safety and appropriateness of the physical activity and the physical activity environment       ",null,null,null,"Helpful Tips and Resources"]
[null,"Staff development","Staff training on working with older people has been undertaken and is provided for new staff                                               ",null,null,null,"Helpful Tips and Resources"]
[null,"Staff arrangements","A plan to cover absent staff is in place     "]

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["Victorian Active Ageing Partnership"]
["Self-assessment Tool and Resources (SaTR) for Engaging Older People in Physical Activity"]
[]
["Date:"]
["Component","Key Feature","Criteria","Does it currently exist?","What are we currently doing well? ","What might we need to improve?","What we could do to improve – Tips and resources"]
[null,null,"(What does the key feature look like in practice?)","Y=Yes"]
[null,null,null,"N=No"]
[null,null,"          (Hover mouse over for further information)","P=Partly"]
["PROGRAMS: Programs are appropriate and older people find them rewarding"]
[]
["Accessible ","Affordable","At least some physical activity programs are offered at low or no cost",null,null,null,"Helpful Tips and\nResources"]
[null,"Convenient locations","Physical activity is offered at, or close to, other community amenities (e.g. shops, seniors’ centres) ",null,null,null,"Helpful Tips and\nResources"]
[null,"Transport options","Nearby public transport is available or transport assistance is organised for older people, as needed ",null,null,null,"Helpful Tips and\nResources"]
[null,"Varied times","Physical activity options are offered on different days and at different times "]
[null,"Acknowledges diversity","Physical activity programs are inclusive, welcoming and supportive of attendance by older people with diverse backgrounds, interests and needs",null,null,null,"Helpful Tips and\nResources"]
[null,null,"Programs are adapted to cater for older people with disability and/or with varying functional capacity"]
["Friendly","Welcoming","Programs offer information to address any negative perceptions of physical activity",null,null,null,"Helpful Tips and\nResources"]
[null,"Supportive","Flexible arrangements allow for periods of ill-health or family commitments",null,null,null,"Helpful Tips and\nResources"]
[null,null,"Trial periods/sessions are available for people who wish to ‘try before they buy’"]
[null,"Social opportunities","Opportunities are created for older people to mix socially ",null,null,null,"Helpful Tips and\nResources"]
["Safe","Tailored exercise","The physical activity is tailored to the abilities and preferences of the participants",null,null,null,"Helpful Tips and\nResources"]
[null,"Referrals for assistance","Staff and leaders are aware of local community health, support and information services",null,null,null,"Helpful Tips and\nResources"]
[null,"Hydration","Water is provided, or is readily accessible for, participants during physical activity "]
["Beneficial","Fun","Physical activity is undertaken in an atmosphere of enjoyment and fun",null,null,null,"Helpful Tips and\nResources"]
[null,null,"Music is often used as an accompaniment to the physical activity "]
[null,"Energising and improved functioning","Physical activity is designed to enhance balance, mobility and control, involve strength training and provide variety ",null,null,null,"Helpful Tips and\nResources"]
[]
[]
["Date:"]
["Please note, this is a duplicate of the above table for use when you undertake reflection and review in the subsequent year"]
["PROGRAMS: Programs are appropriate and older people find them rewarding"]
[]
["Accessible ","Affordable","At least some physical activity programs are offered at low or no cost",null,null,null,"Helpful Tips and\nResources"]
[null,"Convenient locations","Physical activity is offered at, or close to, other community amenities (e.g. shops, seniors’ centres) ",null,null,null,"Helpful Tips and\nResources"]
[null,"Transport options","Nearby public transport is available or transport assistance is organised for older people, as needed ",null,null,null,"Helpful Tips and\nResources"]
[null,"Varied times","Physical activity options are offered on different days and at different times "]
[null,"Acknowledges diversity","Physical activity programs are inclusive, welcoming and supportive of attendance by older people with diverse backgrounds, interests and needs",null,null,null,"Helpful Tips and\nResources"]
[null,null,"Programs are adapted to cater for older people with disability and/or with varying functional capacity"]
["Friendly","Welcoming","Programs offer information to address any negative perceptions of physical activity",null,null,null,"Helpful Tips and\nResources"]
[null,"Supportive","Flexible arrangements allow for periods of ill-health or family commitments",null,null,null,"Helpful Tips and\nResources"]
[null,null,"Trial periods/sessions are available for people who wish to ‘try before they buy’"]
[null,"Social opportunities","Opportunities are created for older people to mix socially ",null,null,null,"Helpful Tips and\nResources"]
["Safe","Tailored exercise","The physical activity is tailored to the abilities and preferences of the participants",null,null,null,"Helpful Tips and\nResources"]
[null,"Referrals for assistance","Staff and leaders are aware of local community health, support and information services",null,null,null,"Helpful Tips and\nResources"]
[null,"Hydration","Water is provided, or is readily accessible for, participants during physical activity "]
["Beneficial","Fun","Physical activity is undertaken in an atmosphere of enjoyment and fun",null,null,null,"Helpful Tips and\nResources"]
[null,null,"Music is often used as an accompaniment to the physical activity "]
[null,"Energising and improved functioning","Physical activity is designed to enhance balance, mobility and control, involve strength training and provide variety ",null,null,null,"Helpful Tips and\nResources"]

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["Victorian Active Ageing Partnership"]
["Self-assessment Tool and Resources (SaTR) for Engaging Older People in Physical Activity"]
[]
["Date:"]
["Component","Key Feature","Criteria","Does it currently exist?","What are we currently doing well?","What might we need to improve?","What we could do to improve – Tips and resources"]
[null,null,"(What does the key feature look like in practice?)","Y=Yes"]
[null,null,null,"N=No"]
[null,null,"         (Hover mouse over for further information)","P=Partly"]
["LEADERS: Leaders are skilled and attentive"]
[]
["Expert ","Trained","The leader holds a current qualification relevant to the prescription of exercise, the delivery of a physical activity program or a national coaching qualification ",null,null,null,"Helpful Tips and\nResources"]
[null,null,"The leader has undertaken training in appropriate forms of physical activity for older people "]
[null,null,"The leader has a good knowledge of organisational policies and procedures relevant to his/her roles and responsibilities"]
[null,"Broad exercise knowledge","The leader is able to provide evidence-based advice to participants about managing physical health symptoms associated with physical activity ",null,null,null,"Helpful Tips and\nResources"]
[null,"Monitoring and assessment","The leader can undertake individual performance assessments of participants ",null,null,null,"Helpful Tips and\nResources"]
[null,"First aid","The leader has a current first aid qualification",null,null,null,"Helpful Tips and\nResources"]
["Responsive","Enthusiastic","The leader works to develop a rapport with the participants ",null,null,null,"Helpful Tips and\nResources"]
[null,null,"The leader is able to motivate participants and promote higher attendance "]
[null,"Personalised attention","The leader has individual discussions with each participant when they commence ",null,null,null,"Helpful Tips and\nResources"]
[null,null,"The leader provides feedback on progress and performance to individual participants, when requested"]
[null,"Regular communication","The leader actively follows up participants who do not attend classes ",null,null,null,"Helpful Tips and\nResources"]
["Nurturing","Group-building","The leader is aware and supportive of the social connection aspect of physical activity ",null,null,null,"Helpful Tips and\nResources"]
[null,"Inclusive decision-making","The leader effectively consults with participants and gains their input into physical activity planning ",null,null,null,"Helpful Tips and\nResources"]
[null,null,"Participants have an opportunity and an avenue to provide feedback at any time"]
["Connected","Receives practice updates","The leader undertakes relevant professional development each year, which is documented ",null,null,null,"Helpful Tips and\nResources"]
[null,"Knowledge of services","The leader establishes and maintains contact with groups and organisations from which older people can be recruited ",null,null,null,"Helpful Tips and\nResources"]
[null,"Uses referral processes","The leader is able to refer participants to local health or other services, where appropriate ",null,null,null,"Helpful Tips and\nResources"]
[]
[]
["Date:"]
["Please note, this is a duplicate of the above table for use when you undertake reflection and review in the subsequent year"]
["LEADERS: Leaders are skilled and attentive"]
[]
["Expert ","Trained","The leader holds a current qualification relevant to the prescription of exercise, the delivery of a physical activity program or a national coaching qualification ",null,null,null,"Helpful Tips and\nResources"]
[null,null,"The leader has undertaken training in appropriate forms of physical activity for older people "]
[null,null,"The leader has a good knowledge of organisational policies and procedures relevant to his/her roles and responsibilities"]
[null,"Broad exercise knowledge","The leader is able to provide evidence-based advice to participants about managing physical health symptoms associated with physical activity ",null,null,null,"Helpful Tips and\nResources"]
[null,"Monitoring and assessment","The leader can undertake individual performance assessments of participants ",null,null,null,"Helpful Tips and\nResources"]
[null,"First aid","The leader has a current first aid qualification",null,null,null,"Helpful Tips and\nResources"]
["Responsive","Enthusiastic","The leader works to develop a rapport with the participants ",null,null,null,"Helpful Tips and\nResources"]
[null,null,"The leader is able to motivate participants and promote higher attendance "]
[null,"Personalised attention","The leader has individual discussions with each participant when they commence ",null,null,null,"Helpful Tips and\nResources"]
[null,null,"The leader provides feedback on progress and performance to individual participants, when requested"]
[null,"Regular communication","The leader actively follows up participants who do not attend classes ",null,null,null,"Helpful Tips and\nResources"]
["Nurturing","Group-building","The leader is aware and supportive of the social connection aspect of physical activity ",null,null,null,"Helpful Tips and\nResources"]
[null,"Inclusive decision-making","The leader effectively consults with participants and gains their input into physical activity planning ",null,null,null,"Helpful Tips and\nResources"]
[null,null,"Participants have an opportunity and an avenue to provide feedback at any time"]
["Connected","Receives practice updates","The leader undertakes relevant professional development each year, which is documented ",null,null,null,"Helpful Tips and\nResources"]
[null,"Knowledge of services","The leader establishes and maintains contact with groups and organisations from which older people can be recruited ",null,null,null,"Helpful Tips and\nResources"]
[null,"Uses referral processes","The leader is able to refer participants to local health or other services, where appropriate ",null,null,null,"Helpful Tips and\nResources"]

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["Victorian Active Ageing Partnership"]
["Self-assessment Tool and Resources (SaTR) for Engaging Older People in Physical Activity"]
[]
[null,"YOUR ACTION PLAN"]
["Date","Key Feature ","What we need to improve","Action Needed","Staff Responsible ","Timeline","Resources Needed"]
[null,"EXAMPLE ONLY:                                             Access to Volunteers","EXAMPLE ONLY:                                                                           Have more volunteers as PA leaders","EXAMPLE ONLY:                                                               1. Speak to manager re: this issue                                                2. Prepare role description                                3. Speak to interested current participants 4. Promote locally via various means\n5. Interview interested people\n6. Train and provide ongoing support potential volunteer leaders","EXAMPLE ONLY:                                                                   1. PA Programs Coordinator                                        2. PA Programs Coordinator                                           3. PA leaders\n4. PA Programs Coordinator\n5. 2 staff + one current volunteer leader\n6. PA Programs Coordinator and other staff and volunteers","EXAMPLE ONLY:                                                                         1. Two weeks from issue identification                                                                 2. Four weeks from issue identification \n3. Four weeks from issue identification \n4. Four weeks from finalisation of role description \n5. Two weeks after end of promotion\n6. Within four weeks of volunteer selection","EXAMPLE ONLY: \n1. Role descriptions used previously\n2. Resources from Volunteering Victoria\n3. Assistance with preparation of promotional materials and strategies\n4. Advice re: interview approach and considerations\n5. Assistance with preparing training program"]